Attendee Guide: Webinar+ Web Platform

Webinar+ is a user-friendly platform that focuses on being an all-in-one single space that encourages to engage and empowers the conversion of an idea into a business.

Webinar+ provides virtual space for sessions, Virtual rooms for discussions, and watch parties engage in between sessions.

Here we mentioned the required steps that help you to explore and engage. 

1. Login Process

After clicking the Event Link shared through the email,

Enter Email ID > the code sent through email > Copy & paste > Login to the platform.

Other social platforms with the same registered ID added in the event can be used as alternative pathways to log in.

Following the Login process, we’ll proceed with instructions to join and watch sessions.

2. Login Code

A unique code(Numeric/QR) is generated individually for all the attendees and availed through mail/app/web.

Note

QR code is only available for hybrid/in-person events.

To receive a QR code as a login code,

New event > change type-hybrid, then go for settings > user group > enable QR code

3. Onboarding After Login

Post login > provide basic information(First name, last name, Organisation name) > add a cover picture and complete your profile.

Join and Watch Sessions

The Session is a discussion on any defined Topic/agenda that includes a host and the speakers(Chief guests/Pioneers of that particular field).

Its possible for a number of sessions can occur simultaneously, so the attendees can navigate through,

Click on the search option(Top-right) > enter topic > select the session >

Click on Join(Appears only when the session is LIVE)

(Session can be registered prior to “join” based on the no of tickets availed by the organiser)

After the session ends, Attendees can re-watch by clicking “watch session”(only if organisers have enabled it)

additional options( Chats, Polls, Q&A and the list of Attendees in the side panel) to enhance the experience of the sessions can be accessed through

Click “This Session” > Choose the appropriate Icon > Enter your response.

Next, we’ll move to the topic, a guide for attendees to utilize the session watch party.

5. Virtual Booths

It helps attendees to connect with various Exhibitors from different Organisations, firms, and associations.

Share Card details > Click exhibitors booth in notification > click “share” or “chat” option.

Search & Filter

To select suitable connections, preferable virtual booths are found,

Event Section > Exhibitors > Select Search / Filter

6. Event Feed and People Section

The event feed displays posts by attendees/speakers/spectators.

If Attendees are found interested in any post > can use the people section to follow and contact that person.

My Profile Section

assists attendees in managing & updating their profile, their basic info, bookmarks, account settings, session & notes.

6. Engagement

Chat / Message Tab

It's a reliable feature that helps attendee to contact, share their opinion, and connects with other like-minded individuals.

For Chat, Event section bar > Click “airplane” icon

Click three dots for additional options like View profile, Mark as Read & Delete.

Meetings

A meeting between two participants can be used to discuss the events and business.

Click meeting > add date & time > add agenda > click send

The participant should click “Join the meeting” and auto allocation will be done.

Notification will be sent, if the location is unavailable, Attendees can be connected through chat for discussion.

Contest on the Event Platform

Contests are fun activities to engage and encourage healthy competition.

Click on the “engage” option in notifications > Entry, Response & Quiz can be accessed.

Topic Contest

Click engage > click “Participation with a post” > type your opinion & post

QuizContest

Engage > Click Quiz > choose answer > submit

Once submitted, the answer cannot be changed.

Survey

It's an activity to relate with attendees and a part to improve the experience.

General Survey > available on the community page

Session Survey > availed at the end of the session.

7. Rooms

A virtual space to connect through video sessions for closed meetings and product discussions.

Different types are, Code, Open/Public and Private.

Open- Public room, accessible to all.

Code-Can is entered only after entering the code shared by the Organiser.

Private- Accessible for only a few, preferred by the Organiser.

Event section > rooms > Enter (passcode required for a private room)

Roomview- first 12 participants sharing their screen will be visible while other attendees will be spectators.

Search, Sort & Filter Rooms

It helps attendees to prefer and choose rooms to attend, best suited for his area of expertise.

Search - Search by the name of the room

Sort - to order by the alphabetical order or date & Time

Filter- To apply various filters preferred by the attendee

Event Section > Rooms > Search / Sort/filter

8. Networking Lounge Tab

It's a free space used to network among Organizers, sponsors and attendees.

To use, Event section > Click Lounge > permit audio & video prior to joining> click on a seat to join the discussion.

Side Panels

Event section > Virtual booth > Click Arrow on the right side > side panel with Live Chat/ Team members/Q&A/Poll.

Participate in polls

Click, event Section > Virtual Booth > Side Panel > Polls

Moderator can create a poll for attendees to attend.

Notes and Bookmark

Sessions tab > Top right corner ( Add to calendar / Take notes )

Search profile > click on the speaker > select bookmark to speak later.

Time zone and Multilingual Support

After finishing onboarding> Select the Language and time zone

Signup for the event

While logging in for the first time for a public event > sign up & verify with email ID > Event link by Organizer > event login with registered mail ID

Create your account > Provide basic details > Continue

NOTE

• Ensure to give camera & microphone permission on your device to use networking features such as Lounge, Room & 1:1 meetings.
• Google chrome browser is recommended for seamless service
• For further queries or assistance, you can always reach out to us at - support@hubilo.com
• Blocked ‘My Schedule’ timings will not show in the download calendar as PDF.
• Download PDF will only show accepted meetings.
• If no meetings or sessions are added to my Schedule, the PDF / .ics file generated will also appear empty by default.
• Organization Name and Designation of the attendees with whom the meetings are confirmed are not available for .ics files and will be available under PDF only.