How to: Join Greenroom via Conference Room

Ada Labalan

January 07, 2025 23:33

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Conference room functionalities

During covid, we spent months working remotely, our work lives existing only through our laptop webcam. Over time, we began to level up with external monitors, standing desks, external cameras, microphones and more. For those frequently communicating over video, we saw the importance in elevating our home workspaces to become more like a recording studio. When Greenroom came to market, it quickly became a leading industry tool to elevate our video communications…from home. 

As many return to shared workspaces, we’re bringing back the old - in-person one-on-ones, auditorium style presentations, water cooler talk, and happy hours. But we’re also keeping a lot of what we learned from the pandemic - focused work sessions from home, colleagues in different countries and time zones, and large remote audiences for our big moments. 

Greenroom’s latest toolset is designed to integrate directly with your in-office AV systems, so that presenting alone or with a group is as seamless as it is from your home office. 

When joining into Greenroom, you can now connect your video from any conference room. After logging into your account, you now have the opportunity to pair your Greenroom session directly to your conference room TV, with an optional companion mode feature to advance your slides from your laptop. 

The conference room functionality is available to you through 2 methods:

Native conference room integration (Recommended)

This method runs Greenroom directly on your conference room system, and gives the most control, flexibility and feature function possible. Today, this is available for Cisco RoomOS systems only. Please inquire directly with Brandlive if you have a conference room system you’d like to see supported.

The native conference room system is the best way to connect office AV equipment with Greenroom.

SIP Integration

First off… what is SIP? 

SIP stands for Session Initiation Protocol. It is a universally supported protocol for connecting different video conferencing solutions together. This method will allow almost ANY conferencing room solution to connect directly to Greenroom.

The catch…

SIP can be a great tool for connecting various conferencing solutions with greenroom, But here are a few limitations to be aware of when using SIP with greenroom:

• Backstage Comms only partially supported
• When a SIP feed is connected, all feed audio within the greenroom is passed into the SIP connection, Whether or not it is on canvas, or “backstage”
• The SIP feed’s audio will only be sent to the audience if it’s in the canvas
• Media playback within Greenroom will not be passed back to conference room solution

How to setup your conference room device

Native conference room integration

First time setup will require a conference room admin to load the Greenroom application onto the system.

Step 1: On the Cisco conference room device, you’ll need to load “https://login.brandlive.com/conference-auth” URL onto the device's touchpad controller, so that it can be launched. Once launched, it will look like this:

Step 2: Once the application is configured on the touchpad, anyone should be able to press the “Greenroom” button on the conference room touchpad and launch the code entry interface.

Step 3: Ensure that you are already invited to a Greenroom as a presenter.

Step 4: Make sure you’re inside a conference room with both your work computer open, as well as the code input screen launched in front of you.

Step 5: Begin the onboarding flow on your work computer, and click the “Use conference room” button once it appears.

(greenroom.brandlive.com/ROOMID)

Step 6: You’ll have the opportunity to input the code displayed on your conference room directly into the code entry boxes, and click “Connect”.

Step 7: You’re all done! Your conference room will now be displaying the Greenroom on the screen, and you can begin presenting.

Step 8(COMING SOON): After connecting your conference room, you can optionally join via companion mode. This will allow you to control slides, write chat messages, and more from your laptop while utilizing a conference room system.

SIP Conference room connection

Step 1: Locate the “SIP URI” for your conference room system. 

Example: 492819.19190@zoomcrc.com

Step 2: Ensure that you are already invited to a Greenroom as a presenter.

Step 3: Make sure you’re inside a conference room with both your work computer open, as well as the conference room interface accessible.

Step 4: Begin the presenter onboarding flow on your work computer, and click the “Use conference room” button once it appears.

(greenroom.brandlive.com/ROOMID)

Step 5: Choose any of the SIP options available.

Step 6: Give a name for your feed, which will be displayed in the feeds tab. Also paste your SIP URI into the field and click connect.

You’re all done! Your conference room will now be displaying the Greenroom on the screen, and you can begin presenting.

Step 7(COMING SOON): After connecting your conference room, you can optionally join via companion mode. This will allow you to control slides, write chat messages, and more from your laptop while utilizing a conference room system.